Most businesses are not in favor of clutter. However, as companies transition from remote to on-site workers, keeping spaces free from clutter, while also keeping them clean and sanitized, is at the top of most employers’ minds. How do you create and maintain a clean office space during this transition? Read on for more information.
Create a System
Paper causes most office clutter. To avoid this problem, your company should create an information management system. For paper documents, this means a system consisting of file folders, filing cabinets, and boxes for archived documents. By creating filing and storage system, employees know exactly what to do with printed documents. This ensures a reduction in piles of paper.
Converting to a paper-free office is a worth consideration in this day and age, and drastically reduces the appearance of a messy office. Although physical clutter can be distracting, digital clutter can also affect your employees’ productivity. While creating your information management system, make sure to address digital information such as email, PDF documents, and text messages as well.
De-Clutter & Organize
Ideally, you’ll want to take some time to declutter and organize the office before all your employees fully transition to on-site work. The office may have become messy and disorganized during the early stages of the pandemic when some people worked remotely and others were in the office.
Once you have created an organizational system that will work for you and your employees, it’s time to declutter the space. Organize and file the piles of paper that are lying around. Toss or recycle anything that’s unimportant, so it doesn’t take up valuable space. This will also make it much easier to have the office professionally cleaned and sanitized before your employees return. The health and safety of your workforce is a vital consideration in our post-pandemic world.
Handling Essential Paperwork
Regardless of what industry you’re in, you likely have some documents that you need to keep indefinitely. These are likely older records that need to be kept for legal purposes, such as client files or project information. However, you probably don’t need to refer to these daily. Potentially useful or legally necessary documents should be filed and put into boxes before archiving them. Most offices don’t have enough space to keep such documents. These boxes can quickly stack up and become the clutter you’re trying to avoid. To avoid this, consider secure document storage to keep these important records safe. For storing bulky equipment, furniture or trade show displays, a self-storage unit is your best choice.
Get Your Employees Involved
None of this effort matters unless you can maintain the clutter-free system you’ve devised for your offices. So, get your employees involved. Disarray affects workplace productivity and happiness in the workplace. Therefore, it’s in your employees’ best interests for them to assist in maintaining an organized office.
Keeping a clean workplace should be part of your company culture and a personal habit shared by you and your employees. You can establish a neat desk or organized workspace policy by rewarding your employees by adhering to your system, such as filing their paperwork, or organizing their desks.
Provide adequate trash cans and recycling bins, as well as storage space for personal items to reduce disorderly habits.
Reduce Stress with a Clutter-Free Office
A cluttered workspace can increase stress and decrease productivity. This can result in lost profits for your business. Things might be slightly chaotic as your employee’s return from their home offices. But you don’t need to add an untidy, or dirty workspace to the confusion. Focus on making the workplace a retreat from the couch your employees have been working from for the past year. Use this guide to keep your office clutter-free and clean to ensure that your employees are healthy and happy as they return to work.